Purchase Invoicing
Invoicing Purchase Order
Invoicing Good Received Notes
Edit Purchase Invoice
Void Purchase Invoice
Create Purchase Invoice
Print Purchase Invoice
- Purchase Invoicing can be done with transfer document from Purchase Order or Good Received Notes, and it depends on the setting for Purchasing Process.
a) Purchasing with Receiving process:
b) Purchasing without Receiving process:
Invoicing Purchase Order
• Only Purchase Order with WIP status can be confirmed as Purchase Invoice.
Click on Invoicing
Select Division
Select Document No. Set, Location
Select the Purchase Order that want to transfer become Purchase Invoice
Click ” Transfer selected line (s)
Click OK to confirm transfer line.
A message will show Purchase Invoice generated
Scroll down to bottom page, Purchase Invoice at Draft status generated.
Click Pencil to edit Purchase Invoice
click here to close
Invoicing Good Received Notes
• Only Good Received Notes with WIP status can be confirmed as Purchase Invoice.
Click on Invoicing.
Select Division
Select Document No. Set
Select the Good Received Notes that want to transfer become Purchase Invoice
Click ” Transfer selected line (s)
Click Ok to confirm to transfer document.
A message will show Purchase Invoice generated
Scroll down to bottom page, Purchase Invoice at Draft status generated.
Click Pencil to edit Purchase Invoice
The Purchase Invoices are all set at Draft Status
Click Pencil to edit Purchase Invoice
click here to close
Edit Purchase Invoice
Click on the pencil to edit Purchase Invoice.
Key in Vendor’s Invoice No., Document Date, Remark 01 &02 (if any), & vendor.
Click Save.
To edit on Purchase Item, click pencil.
Key in footer discount if any
Once done, click Save to save the Purchase Invoice in draft status.
A message will show Purchase Invoice saved at Draft status
Click Confirm to confirm the Purchase Invoice.
Click OK to confirm document
A message will show Purchase Invoice confirmed at Completed status
click here to close
Void Purchase Invoice
Click Void to void the purchase invoice.
Fill in the reason to void the Purchase Invoice.
Click Confirm to proceed.
Click OK to confirm void this Purchase Invoice.
A message will show the Purchase Invoice was void
click here to close
Create Purchase Invoice
At Manage & Search Document, click Purchase Invoice.
Click Create.
Fill in the field highlighted in yellow.
Click Save & Continue.
Click Create New Line.
Fill in the highlighted field. Click Create.
A message will show the line was created.
Continue create for next item.
Once done create all item, click Cancel.
Click Save to save the Purchase Invoice as Draft.
Click Confirm to save the Purchase Invoice as Completed.
If click Save, a message will show the Purchase Invoice saved, with status Draft.
If click Confirmed, a message will show Purchase Invoice confirmed, with status Completed.
Once done, click Close.
click here to close
Print Purchase Invoice
To print Purchase Invoice, scroll down at the bottom page of purchase Invoice, click on Printer.
Click OK to confirm print Purchase Invoice.
A pdf file will be downloaded. Open the pdf file and print.
User also may go to Manage & Search Document, click Purchase Invoice.
Click the Printer icon.
A pdf file will be downloaded. Open the pdf file and print.
click here to close